At VP Machine Technologies, we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains what data we collect, how we use it, and your rights regarding that data when you visit our website or contact us for business purposes.
Who We Are
VP Machine Technologies is an ISO-certified Original Equipment Manufacturer (OEM) specializing in precision machined components, automotive parts, heavy fabrications, and Special Service Tools, based at:
Plot No. 3275, Udyambag Industrial Estate,
Belagavi – 590008, Karnataka, India
📧 vpmachinetechnologies@gmail.com
📞 +91 6360666755
We are the data controller for personal information collected through this website.
Information We Collect
We may collect the following types of information when you interact with our website:
| Category | Examples | How Collected |
|---|---|---|
| Contact Information | Name, email address, phone number, company name | Contact form, email, phone inquiry |
| Business Information | Job title, industry, product requirements, drawings | Quote request form, email attachments |
| Technical Data | IP address, browser type, device info, pages visited | Automatically via cookies / server logs |
| Communication Records | Email threads, inquiry messages | Direct correspondence with us |
How We Use Your Information
We use the information we collect for the following purposes:
- To respond to your inquiries, quotation requests, and messages
- To prepare and provide engineering quotes and technical proposals
- To communicate about ongoing orders, deliveries, or business matters
- To improve our website content, navigation, and user experience
- To comply with applicable legal and regulatory obligations
- To send relevant business communications (you may opt out at any time)
We do not sell, rent, or trade your personal information to any third party for marketing purposes.
Legal Basis for Processing
We process your personal data under one or more of the following legal bases:
- Contractual necessity — processing required to fulfill a quote request or business agreement
- Legitimate interests — improving our services, responding to inquiries, and business communications
- Legal obligation — complying with applicable Indian laws and regulations
- Consent — where you have explicitly agreed, such as subscribing to updates
Cookies & Tracking
Our website may use cookies and similar tracking technologies to enhance your browsing experience. Cookies are small text files stored on your device.
The types of cookies we may use include:
- Essential cookies — required for the website to function correctly (e.g., theme preference, session state)
- Analytics cookies — help us understand how visitors use our website (aggregated, anonymized data)
- Performance cookies — enable features like page speed improvements
Sharing Your Information
We do not share your personal information with any third parties except in the following limited circumstances:
- Service providers — trusted technology or hosting partners who assist in operating our website (bound by confidentiality)
- Legal requirements — when required by law, court order, or government authority
- Business protection — to protect the rights, property, or safety of VP Machine Technologies or others
- With your consent — in any other case, only with your explicit prior approval
All third-party service providers are contractually obligated to handle your data securely and use it only for the specific purpose for which it was shared.
Data Retention
We retain your personal data only as long as necessary for the purposes described in this policy, or as required by applicable law. Our general retention guidelines are:
- Inquiry and quotation records — retained for up to 3 years from the date of last contact
- Customer order and business records — retained for up to 7 years as required by Indian tax and commercial law
- Website analytics data — retained for up to 12 months in aggregated, anonymized form
Once your data is no longer needed, we will securely delete or anonymize it.
Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, accidental loss, alteration, or disclosure. These include:
- Secure HTTPS connections for all website communications
- Access controls and role-based permissions for internal data systems
- Regular review of our data collection and storage practices
- Staff awareness of data privacy obligations
Your Rights
Depending on applicable law, you may have the following rights regarding your personal data:
- Right to access — request a copy of the personal data we hold about you
- Right to correction — request correction of inaccurate or incomplete data
- Right to erasure — request deletion of your personal data where it is no longer needed
- Right to object — object to the processing of your data for certain purposes
- Right to withdraw consent — where processing is based on consent, you may withdraw it at any time
- Right to data portability — receive your data in a structured, commonly used format
To exercise any of these rights, please contact us at vpmachinetechnologies@gmail.com. We will respond to all requests within a reasonable timeframe.
Third-Party Links
Our website may contain links to external websites, including certification bodies, partner organizations, or government portals. These websites operate independently of VP Machine Technologies and have their own privacy policies.
We are not responsible for the privacy practices or content of any third-party websites. We encourage you to review their privacy policies before providing any personal information.
Children's Privacy
Our website and services are intended for business professionals and are not directed at children under the age of 18. We do not knowingly collect personal information from minors. If we become aware that personal data of a minor has been submitted to us, we will promptly delete it.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will update the effective date at the top of this page.
We encourage you to review this page periodically to stay informed about how we are protecting your information. Your continued use of the website after any changes constitutes your acceptance of the revised policy.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal data, please contact us: